The Administrative Assistant will assist with the support of daily operations and facility needs at our corporate headquarters while maintaining a professional and welcoming reception area. 

Supervisory Responsibilities: 

• This position has no supervisory responsibilities. 

Duties/Responsibilities: 

• Serve as the primary point of contact for visitors, employees, vendors, and customers, providing professional front-desk and reception support. 

• Support daily office operations, facility needs, and building services by coordinating with vendors, property management, and internal stakeholders.  

• Manage conference room scheduling, meeting logistics, and catering arrangements.  

• Coordinate mail, package distribution, shipping services, and general office logistics.  

• Maintain office and Collaboration Café inventory, including supplies, refreshments, and workplace essentials.  

• Assist with onboarding, intern programs, employee events, and other company-sponsored activities.  

• Support emergency preparedness and workplace safety initiatives.  

• Maintain organizational charts, perform data entry and record updates, and provide general administrative support.  

• Plan and coordinate meetings, team events, and special projects assigned. 

• Perform other duties as assigned. 

Required Skills/Abilities:  

• Strong customer service and interpersonal skills. 

• Excellent verbal and written communication skills.  

• Strong organizational and time management skills.  

Education and Experience: 

• High School degree required. Associate degree preferred. 

• 3 years of experience in administrative roles. 

• Experience coordinating meetings, events, catering, and office logistics. 

• Familiarity with shipping platforms (FedEx/UPS) and visitor management systems. 

• Knowledge of Microsoft Office (Word, Excel, and PowerPoint) required. 

Physical Requirements:  

The physical demands described represent those an employee must successfully perform.  Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. 

• Employees must regularly lift and/or move up to 25 pounds.   

Work Environment:  

The work environment characteristics described are representative of those an employee encounter while performing the essential job functions. 

• Employees regularly work in an office environment.